Egypt payroll and personnel checklist for growing teams Outsourcy | Working checklist This checklist supports internal operations. It is not legal or tax advice and does not establish statutory filing dates, contribution rates or employee entitlements. Confirm those separately with qualified support. Payroll period: ____________________ Prepared by: ____________________ Review date: ____________________ Approved by: ____________________ Use status: Not started / In progress / Complete / Not applicable. Keep employee personal data out of this worksheet. Reference secure evidence only. 1. Confirm the cycle and the scope [ ] Record the payroll period, headcount and intended payment date. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Name the input owner, preparer, reviewer, final approver and backup contacts. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Agree internal input and approval cutoffs, plus an escalation route for late changes. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Confirm whether the scope includes calculations, payslips, filing, remittance or salary-payment execution. Record exclusions. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ 2. Reconcile the employee register [ ] Match active employees to the approved headcount list. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Check joiners and leavers, effective dates and authorisation. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Match salary, allowance and other compensation changes to approved instructions. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Confirm that identifiers and payment details have been checked through your approved secure process. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] List missing or inconsistent records, with an owner and a resolution date. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ 3. Validate the period's inputs [ ] Confirm attendance, leave and variable-pay inputs are complete and authorised. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Check one-off adjustments for duplicate entries and correct effective periods. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Flag disputed deductions, unapproved changes and unexplained differences before processing. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Have the responsible specialist verify the applicable tax and social-insurance treatment using current requirements. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ 4. Review before releasing [ ] Compare totals and employee-level changes with the previous cycle and explain material differences. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Reconcile the headcount and payment total to the approved payroll output. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Record approval of the exact version intended for the next step. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Confirm payment, filing and remittance responsibilities separately, including any required funding and authorisation. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Record completion evidence for each action that is within the agreed scope. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ 5. Close the cycle and improve the next one [ ] Distribute payslips or employee outputs through the agreed confidential channel. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Log questions, corrections, rejected transactions and unresolved exceptions. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Archive approved outputs and supporting records under the agreed access and retention arrangements. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Update the personnel register and carry forward outstanding actions with owners. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ [ ] Review recurring causes of late inputs or corrections before the next cycle. Owner: ________________ Status: ________________ Evidence reference: _____________________________ Resolution date: _____________ Official reference: Egyptian Tax Authority payroll-system guides and forms https://www.eta.gov.eg/ar/content/payroll-services Confirm current requirements and applicability with qualified support.